Rental Inquiry Email Template (PDF), Examples

Subject: Rental Inquiry – [Property Name] at [Address]

Hello [Landlord/Agent],

My name is [Your Name], and I’m very interested in the [Property Name] at [Address]. I'm looking to move in around [Date].

I have stable income, a great rental history, and no pets. Could we schedule a tour this week?

Best regards,
[Your Name] | [Phone Number]

Subject: Rental Application Follow-Up – [Your Name] for [Property Address]

Hi [Landlord Name],

I submitted my rental application for [Property Address] earlier this week and wanted to follow up.

Please let me know if you need any additional documents or clarification. I'm excited about the possibility of making this my next home.

Thanks again,
[Your Name] | [Phone Number]

Subject: Discover Your Ideal Home at [Property Name]

Hi [Tenant Name],

Thanks for your inquiry! Our [Property Name] apartments currently offer 2BR/2BA layouts with fantastic natural light and pet-friendly policies. Rent is $1,500/month.

Let me know if you’d like to schedule a tour this week.

Best,
[Property Manager Name]

Subject: RE: Rental Inquiry + Lease Support Info

Hi [Tenant],

Thanks for your interest! We are flexible. If you have a guarantor or need help with documentation, we offer a co-signer letter template and flexible lease terms.

Let me know what works for you.

Best,
[Manager Name]

Subject: Short-Term Rental Inquiry – [Property Address]

Hello [Manager Name],

I’m looking for a 3-month lease starting [Date] for a work assignment. The downtown studio at [Address] seems ideal.

I can provide proof of income (I earn 3x the rent) and excellent references from my previous short-term rentals.

Thanks,
[Your Name] | [Your Title/Company]

Subject: Luxury 2BR Available for Tour – [Property Name]

Hi [Tenant],

This premium unit includes valet parking, 24/7 gym access, and in-unit laundry. Rent is $2,200/month.

You can apply directly at [URL] or contact me to book a private tour.

Cheers,
[Property Manager]

Subject: Rental Inquiry – Quiet Student Near [University]

Hi [Manager],

I’m a full-time graduate student looking for a quiet 1BR near [University]. My target move-in date is [Insert].

I can provide proof of income from my stipend and a co-signer (my father). I am a non-smoker with no pets.

Best,
[Your Name]

Subject: Inquiry – Retail Unit at [Property Address]

Dear [Manager],

I'm exploring commercial rental options for my business, [Business Name], and found your retail unit intriguing.

I'd like to schedule a walkthrough this week to discuss lease terms and build-out options.

Thanks,
[Your Name] | [Business Name]

Subject: Inquiry – 55+ Community at [Property Name]

Hi [Manager],

I’m interested in your 55+ community for myself and my spouse. I would love more information on available 1-bedroom units and community amenities.

Please send application details and any virtual tour links.

Kindly,
[YourName]

Subject: Corporate Rental Options at [Address]

Hello,

I’m seeking furnished short-term housing for our consultants arriving [Date]. Do you have availability for 2-3 furnished units on weekly or monthly leases?

Happy to discuss our needs further on a quick call.

Regards,
[Your Name] | [Company]

Case Study: Template 3 generated a 67% reply rate last quarter across 35 test properties in Austin, TX.